The countdown is on! In just a few short weeks, the gates will open, the courts will fill, and the pool chairs will be claimed. As you gear up for another incredible club season, now’s the perfect time to get organized, finalize your schedules, and rally your volunteers.

To help you check all the right boxes before opening day, we’ve put together a Pre-Season Prep Checklist and a sample Volunteer Day Sign-Up Form you can easily add to your Member Splash system using our Gravity Forms Template Library.

📋 Pre-Season Prep Checklist

• ✅ Review and Update Member Accounts
  • Remove inactive accounts
  • Confirm payment statuses
  • Send welcome emails with opening dates, club hours, and new policies
• ✅ Staff & Volunteer Scheduling
  • Confirm staffing coverage for key weekends
  • Schedule lifeguard and front desk training
  • Create a volunteer day sign-up form (see below!)
• ✅ Event Calendar & Registration Forms
  • Post key event dates: opening day, holiday parties, swim meets, socials
  • Set up registration forms for early season events
• ✅ Facility Walkthrough
  • Check pool chemicals, signage, and safety equipment
  • Inspect tennis/pickleball courts and club grounds
  • Inventory concessions, office supplies, and maintenance materials
• ✅ Communications & Reminders
  • Schedule opening week emails and text alerts
  • Post club rules and FAQs on your website
  • Promote Volunteer Day and membership deadlines on social media
• ✅ Test & Sync Gravity Forms and Google Sheets Integrations
  • Confirm event and volunteer sign-ups are pushing to Google Sheets
  • Test payment forms (for event fees, opt-out donations, guest passes)

📄 Sample Volunteer Day Sign-Up Form

A well-organized Volunteer Day can help you tackle those final pre-season projects — and Member Splash makes it simple to coordinate. Here’s a preview of a Volunteer Sign-Up Form template available in our Gravity Forms Library:

• Volunteer Day Sign-Up
• Name
• Member Number
• Email Address
• Available Time Slots
  • 9:00am–11:00am
  • 11:00am–1:00pm
  • 1:00pm–3:00pm
• Preferred Tasks
  • Power washing deck
  • Cleaning chairs & tables
  • Weeding & mulching
  • Snack bar prep
  • Fence painting
  • General clean-up
• Opt-Out Fee Confirmation (if applicable)
  • “I am unable to volunteer and agree to the fundraising opt-out fee of $50”

✅ Bonus: Sync sign-ups to a Google Sheet so your board and committee chairs can track sign-ups and assign tasks in real time.

📊 How to Set Up the Google Sheets Integration

Gravity Forms in your Member Splash system can push data directly to a Google Sheet for easy collaboration. Here’s a quick how-to:

1. Go to Forms → Settings → Google Spreadsheet Add-On
2. Click “Add New” feed and select your destination spreadsheet (or create a new one)
3. Map form fields to spreadsheet columns
4. Save your feed — from here, any new form submissions will populate your Google Sheet live!
5. Share your Google Sheet with key volunteers and board members so everyone stays in the loop.

Pro Tip: You can sync entries after-the-fact too, but be careful — syncing twice will duplicate everything.

📣 Ready, Set, Splash!

The season will be here before you know it. Use this checklist and your Member Splash tools to make sure your club’s opening day is smooth, welcoming, and wonderfully organized.

👉 Need help setting up your Volunteer Day form or Google Sheets integration? Visit our Gravity Forms Template Library or reach out to our Support Team — we’re happy to help get you set for a fantastic 2025 season!

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